cc: tar_reved@earth.usgcrp.gov, feuarg@pinos.com, ocanz@ciudad.com.ar, jmccarthy@oeb.harvard.edu, pfohomasters@harvard.edu, ipcc@earth.usgcrp.gov date: Tue, 5 Dec 2000 12:50:40 -0400 from: nleary@usgcrp.gov (Neil Leary) subject: Message from WG2 Co-Chairs to: tar_cla@earth.usgcrp.gov Following is a message that Jim and Osvaldo have asked me to transmit to you. Neil Dear Colleagues, A number of you have inquired if it is possible to make changes to your chapters prior to publication of the final report. It is of course proper and necessary that copy edits be made to correct errors in grammar, spelling, punctuation, citations and references. In addition, it would be permissable to make minor changes of a more substantive nature. But this must be done with the concurrence of our Review Editors, and in agreement with the WGII Bureau, in an open manner so as to be transparent to the Plenary to which we will present our report for acceptance. This should not be used as an opportunity to make major additions or modifications to your chapters. Major or controversial changes would be problematic as governments and outside reviewers will not have an opportunity to review and comment on revisions made at this stage. We will rely on the advice of our Review Editors to help us avoid changes that would jeopardize acceptance of our report by the WGII Plenary. The procedure for making changes to chapters is as follows. The CLAs of a chapter may recommend changes to the chapter by submitting to the WGII TSU and the Review Editors of the chapter a document describing the changes that the authors propose to make. The document should summarize each change to be made and provide a short explanation of why the change should be made. The REs will then be asked to consider the proposed changes and communicate their concurrence (or otherwise) with the proposed changes to the TSU and CLAs. The proposed changes for chapters will then be consolidated into a single document by the TSU for consideration by the WGII Bureau. With the agreement of the Bureau, the proposed changes would be presented to the WGII Plenary. If you have changes to propose, please submit the requested document to the TSU and REs by the end of the month. You need not provide full revised text for proposed changes at that time. But revised text, tables and figures should be provided as expeditiously as possible so that we have them a couple weeks in advance of the Plenary. Please DO NOT edit the MSWord document of your chapter to make your proposed changes. Any and all changes from this point on are to be made to the master files by the TSU. This will be best accomplished by sending to the TSU a word file containing only the new or revised paragraph(s), with clear instructions to the TSU as to where the paragraph(s) are to be inserted in your chapter and what paragraphs if any are to be deleted. Following this procedure will avoid confusion and error that might arise from the existence of multiple and different electronic versions of the chapters. Dave Dokken will be sending you an email to explain other aspects of production of the final draft. We are very near the end of our endeavor. Thank you for giving your attention to this additional request. Best wishes, Osvaldo Canziani and James McCarthy Co-Chairs, IPCC WGII Neil A. Leary, Ph.D. Head, Technical Support Unit Working Group II Intergovernmental Panel on Climate Change 400 Virginia Avenue SW, Suite 750 Washington, DC 20024 USA General number: 1 202 314-2225 Direct number: 1 202 314-2224 Fax: 1 202 488-8678 email: nleary@usgcrp.gov or ipcc@usgcrp.gov