cc: "John Schellnhuber" , "mike hulme" date: Tue, 7 Sep 2004 17:11:06 +0100 from: "Alex Haxeltine" subject: Resubmitting the MATISSE proposal - CONFIDENTIAL, DO NOT CIRCULATE to: "Lennart Olsson" , "Marjan Minnesma" , , "Pim Martens" Dear Jan,Pim,Lennart,Marjan, In view of Jan's recent accident, I am going to propose here a way of taking the MATISSE proposal forward in the next two-four weeks, while Jan is recovering. Firstly I suggest that we form a very small team to manage the re-submition of the proposal, basically just myself and Lennart (we have known each other for a good while and know we can work effectively together on such things), Pim (representing the coordinating institution). In addition I thought that maybe Marjan Minnesma could be involved in some capacity as well - please let me know if this makes sense, and forgive me if I have jumped the gun somewhat..... Finally I am suggesting that I could call upon the help or advice of John Schellnuhuber as the research director of my institue, if (and only if) things get difficult in our negotiations with the commission. Please all let me know what you think of these suggestions, and especially Jan, please send us your go ahead to work on this basis. Then we need to do the following to move the proposal forward - 1) Complete the revised proposal (Lennart and I have agreed a plan to do this by end-of-day Friday 17th September, and will involve other partners only as required. 2) send out an email to all partners letting them know what the situation is and what we are doing about (I can do this next week unless you want it to come directly from ICIS - let me know). 3) sort out the admin forms - Pim can you please check where we are at with these and let this group know exactly what are outstanding tasks. 4) Talk to the commission; and then submit the revised proposal to them - Jan please advise us on what still needs to be agreed with the commission - do we simply need to send them the proposal, or are there other negotiations/issues that I/we need to take care of? Shall I phone them myself? And if so, what's the contacts name, or should we get John to call Piere Valet in the first instance to explain the situation? 5) Then there's the overall budget which affects all of points 1-4 above; I am attaching the latest budget (v28July); and I suggest under the circumstances that we just run with that and present it as final to the partners. The only problem this will create is that I believe RIVM have a further unexpected budget cut but I will speak to them by phone before sending it out. So we then, a) use this budget to fill in the man-months on the B4/B8 tables, etc; b) send this budget out to all partners with the update email in 2); make sure that the forms in 3) fit to this budget; and 4) present this as the final budget to the commission. I will next be in the office on Thursday 16th, but will be checking my email over the weekend. Also I hope Pim, Lennart and myself will meet at the ADAM meeting on Monday 13th, and that we can finalize this plan then. Warm regards and wishing Jan a swift recovery, Alex Attachment Converted: "c:\eudora\attach\MATISSE_TotalBudget_submission2_v28July.xls"