cc: "Palmer Dave Mr \(LIB\)" date: Tue, 23 Sep 2008 08:28:25 +0100 from: "Mcgarvie Michael Mr \(ACAD\)" subject: RE: Holland - Data Protection Act Request to: "Mcgarvie Michael Mr \(ACAD\)" , "Briffa Keith Prof \(ENV\)" , "Tim Osborn" , "Jones Philip Prof \(ENV\)" Colleagues, Apart from a reply from Phil saying that he would get back to me on this I have heard nothing further. I have ploughed through all the emails relating to the FOIA requests and will discuss with Dave tomorrow. If there are any emails between yourselves which mention Mr Holland or to other parties internally or externally could you forward them to me please. On the basis of the emails in David's file I don't think that we need to meet to discuss this request. Once I have reviewed anything else that is around I will let you kbnow whether we need to meet or not. I am afraid that we have to comply with this request under law. Many thanks Michael Michael McGarvie Senior Faculty Manager Faculty of Science Room 0.22C University of East Anglia Norwich NR4 7TJ tel: 01603 593229 fax: 01603 593045 m.mcgarvie@uea.ac.uk -----Original Message----- From: Mcgarvie Michael Mr (ACAD) Sent: Tuesday, September 02, 2008 8:37 AM To: Briffa Keith Prof (ENV); 'Tim Osborn'; Jones Philip Prof (ENV) Cc: Palmer Dave Mr (LIB) Subject: Holland - Data Protection Act Request Dear Keith, Tim and Phil, Mr Holland has submitted a Data Protection Act request for access to any personal data relating to him that UEA holds. He is entitled to do so and I have met with David Palmer yesterday to discuss the way forward. Funnily enough, I had a hunch that he might do this. We have a set of all the email exchanges over the FOIA requests that included Dave and I will review these with Dave to see what under the Act Mr Holland is entitled to. I am writing to ask if you could send me copies of emails and letters that any of you sent which includes Mr Holland's name within the body of the text (i)internally to each other which did not include David in the circulation and (ii) externally to other people (I am thinking here of the emails to collaborators worldwide as well as any contact wiht the Met Office) as well as any replies which mention Mr Holland. I will also need copies of any exchanges directly between any of you and Mr Holland. We have 40 days from 28th August to answer this request. I intend to call a meeting once I have reviewed all the material wiht David so that we can quickly review the information which Mr Holland is entitled to under the Act. Please get in touch if you want to discuss any of this. David is on leave from later on this week until 22nd September and I will catch up on him about progress after that date. Regards Michael Michael McGarvie Senior Faculty Manager Faculty of Science Room 0.22C University of East Anglia Norwich NR4 7TJ tel: 01603 593229 fax: 01603 593045 m.mcgarvie@uea.ac.uk