date: Fri, 04 Feb 2005 15:40:45 -0700 from: Jerry Meehl subject: IPCC model analysis workshop to: ipcc_subprojects@jetta.llnl.gov, mlatif@ifm.uni-kiel.de, Ron Stouffer , covey1@llnl.gov, meehl@ucar.edu, john.f.mitchell@metoffice.com, gates5@llnl.gov, avillwock@ifm.uni-kiel.de, B.McAvaney@bom.gov.au, Satyan_V@gateway.wmo.ch, bader2@llnl.gov, cmsaw@joss.ucar.edu, wg1-ar4-ch10@joss.ucar.edu, Jim Hurrell , Dave Gutzler , Lisa Goddard , David Legler , "Fein, Jay S." , David Legler , Jay McCreary , Sally Conlon , Stephanie Shearer Content-Type: text/plain; charset=windows-1252; format=flowed X-MIME-Autoconverted: from 8bit to quoted-printable by smtp-4.llnl.gov id j14MfwCX012043 February 4, 2005 Dear analysts and attendees, Note—we are sending this message to several email alias lists, so if you receive it more than once we apologize-- Attached is a draft agenda for the Workshop on Analyses of Climate Model Simulations for the IPCC AR4 to be held in Hawaii workshop 1-4 March, 2005. This agenda was put together by the organizing committee (Gerald Meehl, chair; Lisa Goddard, Dave Gutzler and Jim Hurrell) and approved at the US CLIVAR SSC meeting last week in Miami. Since we had such an overwhelming response for the workshop (around 125 presentations), we have decided to have a "short-oral-presentation/poster-presentation" workshop. Therefore, all the presentations will have a short oral presentation (about 3 minutes each) in plenary, followed by the poster discussion. There will be 7 half day sessions with this format (total 3.5 days) with about 15-20 presentations in each session. Also attached is a list of presentations with a session number for each. Sessions 1 and 2 will be on March 1; sessions 3 and 4 on March 2; sessions 5 and 6 on March 3; and session 7 on March 4. Please take note of the day and time of the session to which you have been assigned. These sessions were divided roughly by topic, but not strictly so. Therefore, you may feel you are in the “wrong” session, but since these are mostly discussion sessions, it is not crucial as to which session your presentation will appear. If we have missed a presentation, or if you see other errors, please let me know as soon as possible and we can revise the agenda. There will be three invited talks of general interest: Susan Solomon will speak about the IPCC process and schedule; Karl Taylor about the PCMDI IPCC model data archive; and Thomas Stocker regarding where results from the workshop will fit in to the IPCC AR4. There will be lead authors or coordinating lead authors present from five of the chapters of the AR4. These lead authors will play a key role in evaluating and compiling the results for their respective chapters. A discussion session will occur after session 7 on the morning of March 4 where workshop participants will have a chance to hear from and discuss with the lead authors regarding a synthesis of the results from the workshop. Instructions to presenters: 1. Each presenter will be given three minutes in plenary to present a brief summary of important conclusions from their analyses. We suggest you prepare *one* overhead transparency which summarizes either the main points from your study, or one key figure. This is intended to briefly introduce your poster presentation, and not be a comprehensive summary. We intend to adhere strictly to the 3 minute time limit for each presenter, with a warning at 2.5 minutes and a “must end” at the 3 minute mark. 2. Presenters must put up their posters immediately prior to their session, and take them down immediately afterwards to clear the way for the next session. Dimensions of the mounting boards are 46” (115 cm) wide, by 63” (158 cm) tall. If necessary, the poster can hang down below the bottom of the mounting board an additional 7” (18 cm). 3. It is important for the IPCC lead authors to have an electronic record of results presented to assist them in beginning to assess the results for the AR4. Therefore, we request presenters also prepare an electronic version that can be posted on the IPCC web site. You can either email your powerpoint presentation to Scott Longmore prior to the workshop (longmore@ucar.edu) or bring your talk on CD or memory stick to transfer to his laptop during the workshop. 4. A workshop report will be posted on the IPCC web site after the workshop. It will contain the abstracts from the presentations and a brief summary of the workshop. Recall that this workshop is very important for you to inform the IPCC AR4 lead authors regarding your results that you want assessed for the AR4. However, this is not the final step. To be included for assessment, papers describing your results must be submitted to peer-reviewed journals by May, 2005, and accepted for publication by December, 2005. We are aware of the difficulties some of you have had in downloading enough data from the archive at PCMDI to begin your analyses. Therefore, even preliminary results or status updates are important to present at the workshop. Also be aware that there is more model data appearing on the PCMDI web site daily. It is crucial that, after the workshop and before you submit your final papers to journals, you include as much data from as many models as possible. Modeling groups have worked very hard and they have committed considerable resources to run their models for these analyses, so it’s vital that you include them in your papers. We will be discussing these issues further at the workshop. Thanks to all of you for agreeing to participate in this important workshop, and we look forward to a stimulating and productive four days in Hawaii! Best regards, Jerry Meehl (for the WGCM Climate Simulation Panel and the International Workshop on IPCC Model Analysis Organizing Committee) Attachment Converted: "c:\documents and settings\tim osborn\my documents\eudora\attach\Agenda.Hawaii.doc" Attachment Converted: "c:\documents and settings\tim osborn\my documents\eudora\attach\CMSAW.20050202.condensed-2testsort.xls"