date: Fri Feb 4 11:16:56 2005 from: Phil Jones subject: About a form (W-9) that Batelle have sent me to: "Baroni, Eva M" Eva, I have just received a general mailing from PNNL (from Teresa Robertson, the Accounts Payable Supervisor) with forms to fill in. 1. W-9 seems only to apply to US nationals. Can you confirm whether I need to fill this in or whether there is another form? I have filled in form W-7 and 8233 in the past. 2. A firm about an Automated Clearing House (ACH). Can I continue to receive cheques as and when I make claims? This works ! Most of the details I'll need for ACH will be difficult or impossible for me to find in the UK. Cheers Phil At 17:12 28/01/2005, you wrote: Dear Phil, I pulled my file for your contract, and it looks like you have billed some of the funds authorized. Your last invoice was for work through April 30, 2004. The outstanding balance is $19,195.40. That icludes funding from the first two years of the agreement. I'll be adding the third year's funds in February. To answer your questions, you can certainly wait until the next meeting to bill us. As I said, the balance is $19,195.40 which means that you haven't quite billed out the full amount of the first year's funds; your agreement is scheduled for $17,500 per year. The funding amount includes both labor and travel. If the travel is less than expected, you can have those funds for your labor. I do ask that you bill us for your efforts since last April and for the coming meeting before too long. I'd also prefer to get another invoice toward the end of the summer for any effort you charge throughout the summer months. Our DOE client has been under a great deal of pressure to reduce the uncosted balances by the end of this fiscal year. We can assist them in that effort by bringing our billings and payments up to date before the end of September. Thanks for checking into this. Best Regards, Eva -----Original Message----- From: Phil Jones [[1]mailto:p.jones@uea.ac.uk] Sent: Friday, January 28, 2005 8:40 AM To: Baroni, Eva M Subject: Concerns Tom Crowley grant through PNL re IDAG Dear Eva, Gabi Hegerl emailed me the other day to check something for our meeting in April. This got me thinking as she said you'd told her someone hadn't claimed anything in the last year. I wondered if this was me. So, I have a few questions for you. Q1 When should I next put in a claim? Can it wait till our next meeting in April? Q2 How much money have I yet to claim? Q3 Is there a split between travel and work hours? My memory is that it is altogether. My reason for asking is that I've recently moved a lot of things round in my office and I can't find the files that would tell me the answers. They are here somewhere and will turn up. I hoped you might have the info to hand more easily. Best Regards Phil Prof. Phil Jones Climatic Research Unit Telephone +44 (0) 1603 592090 School of Environmental Sciences Fax +44 (0) 1603 507784 University of East Anglia Norwich Email p.jones@uea.ac.uk NR4 7TJ UK ------------------------------------------------------------------------ ---- Prof. Phil Jones Climatic Research Unit Telephone +44 (0) 1603 592090 School of Environmental Sciences Fax +44 (0) 1603 507784 University of East Anglia Norwich Email p.jones@uea.ac.uk NR4 7TJ UK ----------------------------------------------------------------------------